PROCUREMENT MANAGER

Job Purpose

Under the guidance of the General Manager- Finance, the Procurement Manager is responsible for the effective delivery of procurement services to the company and ensuring the department is synchronized to meet the organizations needs

1. KEY ROLES AND RESPONSIBILITIES

• Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager and procurement assistant and the stores department
• Research potential vendors
• Track orders and ensure timely delivery in coordination with the department and supplier.
• Ensure continuous update of internal databases with order details (dates, vendors, quantities, discounts etc)
• Evaluate offers from vendors and submit proposals for final approval
• Manage the administrative process throughout the duration of the preparation of the all documentation until the award of the work
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Ensure all procurement related KPI’S, practices and policies are adhered to and compliance by the whole department
• Researching pricing obtaining quotes locally on low value items and submit proposal for approval
• Coordinate with users and make sure the right materials needed are properly specified in the requisitions. Find out the sample of material to be purchased if necessary
• Strategic management of procurement activities in line with the KDL Strategic Plan
• Perform other duties related field as assigned

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Qualifications:

A degree in business administration/supply chain management, procurement or its equivalent must have registered with the Kenya Institute of Supplies Management (KISM)

Experience: Minimum 5 years in a busy procurement environment

Skills & Knowledge:

1. Client handling & conflict resolution
2. Effective quotation sourcing
3. Excellent communication skills (interdepartmental and external)
4. Microsoft Office
5. Email etiquette
6. Extensive knowledge of procurement & purchasing principles
7. Leadership
8. Team organization
9. Critical thinking/analysis skills
10. Document preparation
11. KEY PERFORMANCE INDICATORS
12. Zero stock outs
13. Timely completion of LPOs and POs
14. Purchase order cycle time
15. Document accuracy
16. Purchase order accuracy (Both local and foreign)
17. Supplier relationship management
18. Quality of purchased product or service at the most competitive prices
19. Department efficiency by strictly enforcing/ adhering to the laid down procurement procedures/ policy.

3. COMMUNICATION AND WORKING RELATIONSHIPS.
4. General Manager- Finance
5. Assistant Purchasing Manager
6. Procurement Assistant

1. PERSONNAL ATTRIBUTES

1. Able to uphold and respect procurement ethics and to conduct activities with integrity
2. A team player who demonstrates patience, flexibility and honesty
3. Highly developed communication, presentation and interpersonal skills
4. Ability work with fast-paced team environment & react to urgent situations
5. A self-starter/well organized individual, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines set
6. Ability to listen & follow instructions/guidance
7. Ability to communicate effectively with suppliers to ensure timely order/service management of approved works/services
8. Strong leadership skills to steward the department to meet the organizations need
9. A proactive individual who makes use of their critical thinking to articulate potential issues and initiates dialogue for effective problem solving