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FRANK MANAGEMENT CONSULT LTD
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Supply Chain Specialist -Tea / Food Commodities

FMCG

Job Summary

Location : Mombasa Kenya
Total View :146
Job type : Full Time
Job expires today

Industry

FMCG

Job Description

Supply Chain Specialist -Tea / Food Commodities

Reports to: MD & HQ SC Manager

Key Responsibilities:

Supply Chain Coordination:

  • Oversee the end-to-end logistics operations for various products (knowledge in TEA is most preferred, including import/export, storage, and distribution.
  • Coordinate with suppliers, transporters, warehouses, and clients to ensure smooth movement of goods.
  • Work closely with the procurement and sales teams to meet delivery schedules.

Transportation Management:

  • Organize transportation for both bulk tea shipments and finished products.
  • Manage logistics providers, ensuring timely and cost-effective transport solutions.
  • Negotiate contracts and rates with transport providers.

Inventory and Warehousing:

  • Monitor stock levels in warehouses, ensuring efficient space utilization.
  • Implement inventory management techniques such as FIFO and LIFO for tea products.
  • Collaborate with warehouse teams to ensure product quality and safety standards are maintained.

Customs and Regulatory Compliance:

  • Handle documentation for import/export, including customs clearance.
  • Ensure compliance with local and international regulations related to tea exports and imports.
  • Liaise with customs brokers and government authorities to avoid delays.

Process Improvement:

  • Identify opportunities to improve logistics processes and reduce operational costs.
  • Implement best practices for logistics and supply chain management.
  • Use data-driven insights to optimize delivery schedules, routes, and resource allocation.

Production Coordination:

  • Support production planning by ensuring the timely procurement and availability of raw materials, including tea leaves, packaging materials, and other ingredients.
  • Coordinate with the production department to ensure that production timelines align with logistics and delivery schedules.
  • Oversee the movement of materials to and from the production facilities, ensuring efficiency and minimal downtime in production lines.

Procurement Management:

  • Manage the procurement of tea leaves and other raw materials necessary for production.
  • Negotiate procurement contracts and ensure cost-effective purchasing of raw materials and packaging for tea products.
  • Conduct regular evaluations of suppliers to ensure they meet quality standards and delivery requirements.

Supplier and Vendor Management:

  • Maintain strong relationships with transporters, clearing agents, and warehouse operators.
  • Regularly assess vendor performance and take corrective action if necessary.
  • Ensure accurate and timely payments to logistics vendors.

 

Reporting and Analysis:

  • Maintain accurate records of all logistics activities and transactions.
  • Prepare regular reports on inventory levels, delivery timelines, transportation costs, and other key metrics.
  • Use logistics KPIs to evaluate performance and suggest improvements.

 

Cost Optimization:

  • Contribute in analysing procurement, production, and logistics costs to identify opportunities for cost reduction and process improvement.
  • Work closely with the finance team to ensure that production and procurement expenses are aligned with the company’s budget and profitability targets.

 

Qualifications & Skills:

  • Bachelor’s degree in logistics, supply chain management, business administration, or a related field.
  • Minimum 3-5 years of experience in logistics or supply chain operations, within the tea or food commodities industry.
  • Strong understanding of import/export regulations and customs procedures.
  • Experience with inventory management, warehousing, and transportation logistics.
  • Excellent communication and negotiation skills.
  • Ability to work under pressure and handle multiple projects simultaneously.
  • May be required to travel between various warehouses, tea factories, and ports, depending on the operation's needs.
  • Strong problem-solving and analytical skills.

 

Personal Attributes

  • Proficiency in using ERP systems (e.g., SAGE )and Microsoft Office Suite with excellent skills in Excel
  • Organizational Skills: Efficient in managing multiple tasks, prioritizing work, and maintaining detailed records. Ability to work effectively in a fast-paced environment.
  • Attention to Detail: Strong ability to ensure accuracy and consistency in operational management reporting and analysis.
  • Analytical Thinking: Able to interpret data, identify trends, and provide insights for support in decision-making.
  • Problem Solving: Proactive in addressing cost benefit issues and identifying solutions to improve cost management and profitability.
  • Communication: Strong verbal and written communication skills to liaise with internal teams and external stakeholders.
  • Teamwork: Collaborative approach to working with finance , sales, export teams, management, and external partners while creating a lively work spirit in the department
  • Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced business environment.
  • Ethical Judgment & integrity: High integrity and professionalism in handling sensitive financial information. Ability to uphold confidential data. High levels of personal discipline and ability to respect organizational authority structures
  • Leadership Skills: Ability to lead and motivate a team, provide constructive feedback, and support professional development.
  • Supplier Management Skills: Experience in managing supplier relationships, monitoring performance, and enhancing logistical efficiency.
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Frank Management Consult Ltd
Nyaku House, 1st Floor Argwings Kodhek Rd,Hurlingham
Contact Us: info@frank-mgt.com or
call us at (254) 020 2724724 / (254 )745897222.

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