Supply Chain Specialist -Tea / Food Commodities
FMCG
Job Summary
Location : Mombasa Kenya
Total View :146
Job type : Full Time
Job expires today
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FMCGJob Description
Supply Chain Specialist -Tea / Food Commodities
Reports to: MD & HQ SC Manager
Key Responsibilities:
Supply Chain Coordination:
- Oversee the end-to-end logistics operations for various products (knowledge in TEA is most preferred, including import/export, storage, and distribution.
- Coordinate with suppliers, transporters, warehouses, and clients to ensure smooth movement of goods.
- Work closely with the procurement and sales teams to meet delivery schedules.
Transportation Management:
- Organize transportation for both bulk tea shipments and finished products.
- Manage logistics providers, ensuring timely and cost-effective transport solutions.
- Negotiate contracts and rates with transport providers.
Inventory and Warehousing:
- Monitor stock levels in warehouses, ensuring efficient space utilization.
- Implement inventory management techniques such as FIFO and LIFO for tea products.
- Collaborate with warehouse teams to ensure product quality and safety standards are maintained.
Customs and Regulatory Compliance:
- Handle documentation for import/export, including customs clearance.
- Ensure compliance with local and international regulations related to tea exports and imports.
- Liaise with customs brokers and government authorities to avoid delays.
Process Improvement:
- Identify opportunities to improve logistics processes and reduce operational costs.
- Implement best practices for logistics and supply chain management.
- Use data-driven insights to optimize delivery schedules, routes, and resource allocation.
Production Coordination:
- Support production planning by ensuring the timely procurement and availability of raw materials, including tea leaves, packaging materials, and other ingredients.
- Coordinate with the production department to ensure that production timelines align with logistics and delivery schedules.
- Oversee the movement of materials to and from the production facilities, ensuring efficiency and minimal downtime in production lines.
Procurement Management:
- Manage the procurement of tea leaves and other raw materials necessary for production.
- Negotiate procurement contracts and ensure cost-effective purchasing of raw materials and packaging for tea products.
- Conduct regular evaluations of suppliers to ensure they meet quality standards and delivery requirements.
Supplier and Vendor Management:
- Maintain strong relationships with transporters, clearing agents, and warehouse operators.
- Regularly assess vendor performance and take corrective action if necessary.
- Ensure accurate and timely payments to logistics vendors.
Reporting and Analysis:
- Maintain accurate records of all logistics activities and transactions.
- Prepare regular reports on inventory levels, delivery timelines, transportation costs, and other key metrics.
- Use logistics KPIs to evaluate performance and suggest improvements.
Cost Optimization:
- Contribute in analysing procurement, production, and logistics costs to identify opportunities for cost reduction and process improvement.
- Work closely with the finance team to ensure that production and procurement expenses are aligned with the company’s budget and profitability targets.
Qualifications & Skills:
- Bachelor’s degree in logistics, supply chain management, business administration, or a related field.
- Minimum 3-5 years of experience in logistics or supply chain operations, within the tea or food commodities industry.
- Strong understanding of import/export regulations and customs procedures.
- Experience with inventory management, warehousing, and transportation logistics.
- Excellent communication and negotiation skills.
- Ability to work under pressure and handle multiple projects simultaneously.
- May be required to travel between various warehouses, tea factories, and ports, depending on the operation's needs.
- Strong problem-solving and analytical skills.
Personal Attributes
- Proficiency in using ERP systems (e.g., SAGE )and Microsoft Office Suite with excellent skills in Excel
- Organizational Skills: Efficient in managing multiple tasks, prioritizing work, and maintaining detailed records. Ability to work effectively in a fast-paced environment.
- Attention to Detail: Strong ability to ensure accuracy and consistency in operational management reporting and analysis.
- Analytical Thinking: Able to interpret data, identify trends, and provide insights for support in decision-making.
- Problem Solving: Proactive in addressing cost benefit issues and identifying solutions to improve cost management and profitability.
- Communication: Strong verbal and written communication skills to liaise with internal teams and external stakeholders.
- Teamwork: Collaborative approach to working with finance , sales, export teams, management, and external partners while creating a lively work spirit in the department
- Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced business environment.
- Ethical Judgment & integrity: High integrity and professionalism in handling sensitive financial information. Ability to uphold confidential data. High levels of personal discipline and ability to respect organizational authority structures
- Leadership Skills: Ability to lead and motivate a team, provide constructive feedback, and support professional development.
- Supplier Management Skills: Experience in managing supplier relationships, monitoring performance, and enhancing logistical efficiency.