Senior Administrative Officer
Manufacturing
Job Summary
Location : Nairobi Kenya
Total View :370
Job type : Full Time
This job has already expired
Industry
ManufacturingJob Description
Roles and Responsibilities:
- Manages the Executive’s schedule to ensure that all engagements are efficiently aligned.
- Handles inquiries and delivers messages on behalf of the Executive to facilitate effective communication between the Executive and all stakeholders.
- Organizes the Executive’s meetings to ensure that all logistical requirements are sufficiently addressed.
- Drafts, reviews and circulates letters, memos and emails on behalf of the Executive to ensure that every communication is precise but comprehensive.
- Prioritizes the contents of the Executive’s in tray to ensure that all urgent and important tasks are executed in time.
- Maintains an effective filing system to ensure that all documents can be conveniently retrieved within the shortest time possible.
- Coordinates travel arrangements for staff to ensure that the most cost-effective and convenient options are selected in line with the Company policy.
- Liaises with the relevant Government agencies and expeditiously sorts out any emerging issues.
- Good knowledge of laws pertaining to corporate entities.
- Able to competently sort out all issues with statutory bodies.
- Excellent interpersonal skills.
- Ability to effectively multi-task.
- Attention to finer details.
- Ability to follow tasks through.
- Ability to identify and anticipate the Executive’s needs.
- Good planning and organizational skills.
- Good time management skills.
- Must be of high integrity and confidentiality.
- Ability and willingness to work beyond conventional office hours
Minimum Qualifications
- Diploma in Secretarial Studies, Public Relations, Customer Care or a related field.
- Certificate in Computer Studies.
- Fluency in spoken and written English and Kiswahili.
- 3+ years’ experience in a similar role.