We are seeking a detail-oriented and proactive Administrative Assistant to support in operations.

Responsibilities:

• Manage day-to-day administrative operations, including office supplies, equipment maintenance, and facility management.
• Ensure the office environment is organized, efficient, and welcoming.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Serve as the primary point of contact for internal and external inquiries.
• Documentation and Record Keeping:
• Maintain accurate and organized records, files, and databases.
• Prepare and distribute reports, presentations, and other documents as needed.
• Assist with basic financial tasks such as invoicing, expense tracking, and budget monitoring.
• Coordinate with the finance department for payments and financial record-keeping.
• Monitor and manage office and production inventory levels, placing orders as needed.
• Coordinate with suppliers and vendors for timely deliveries.
• Provide administrative support for special projects and company events.
• Assist with project planning, coordination, and execution.
• Ensure compliance with company policies, procedures, and regulations.
• Assist in the development and implementation of administrative policies and procedures.

Qualifications:

• Bachelor's degree preferred.
• 5+ years experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.