Job Purpose

The Incumbent will act as the point of contact among executives, employees, clients and other external partners

Primary Responsibilities.

• Driving key business projects for directors.
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments and making changes to appointments.
• Overseeing administration policies within an organisation and within the office, recommending changes as appreciate
• Track Projects and sub grantee expenditures against approved budgets.
• Liasing with service providers to ensure that all operations and projects run smoothly within stipulated timelines and approved budgets.
• In liaison with the Human Resources department assist in administrative issues such as trainings and recruitment.
• Prepare management reports. presentations and advise management on budget utilization.
• Develop and utilize historical information provide retrieval of information record meeting discussions and provide minutes.
• Data analysis: proficient in access, Ms word, excel, outlook. Perform filtering and sorting of Data, V-lookup and other functions
• Coordination of finances assisting with budget preparations
• Meet with special interest groups or individuals on behalf of executives.
• Prepare Executive responses routine memos, letters or correspondence
• Delegate tasks and responsibilities to other staff members when appropriate.
• Prepare and develop a records management system: maintain and recommend changes to records system when appropriate.
• Connect with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention
• Undertake any other relevant duties as directed by management from time to time.

Self-Management

• Support, comply and ensure complicity with Health & Safety regulations, the Company Handbook, Quality and Environmental standards, and all other Company policies and procedures.
• Support encourage and develop team and take ownership for team cohesion
• Proactively contribute to creating a good team atmosphere
• Makes useful links to arrive at insightful plans and solutions
• Embraces personal challenge.
• Confident, rounded thinking
• Is resilient, optimistic and open to change
• Has an Adult: Adult, collaborative approach to others
• A self-starter, motivated and able to positively motivate others .
• Focused and target driven with a positive, can-do attitude.

Academic Qualifications and Skills.

• Bachelor’s Degree or Diploma in Business related Course.
• Minimum 4 years’ experience as Executive Personal Assistant.
• Previous work experience in Manufacturing and preferably Engineers Industry is an added advantage.
• Working in an ISO certified organization will be an added advantage.
• Computer Knowledge is a requirement.
• Excellent leadership and man management skills
• Excellent interpersonal skills
• Excellent written, verbal and presentation skills
• Excellent organizational and follow-up skills
• Competent in problem solving, team building, planning and decision making Commercially aware