Office Administrative & Operations Manager

Reports to: General Manager

Our client, a building materials manufacturer is seeking to recruit an Administrative & operations manager in Nairobi. The ideal candidate will manage all administrative and operations dockets, liaise with suppliers as well as provide support to various departments. He /She should be a great team player, possess excellent interpersonal skills, and reliable.

Key Duties & Responsibilities

• Oversee and supervise all the overall company’s administrative function
• Manage general office admin correspondence
• Handling interdepartmental administrative issues. He/ She will be Working closely with various departments to implement policies and procedures
• Manage all outsourced services
• Manage HR back-office operations, including compliance with all employment laws & regulations
• Management of staff recruitment process and updating job requirements when required
• Facilitate of training programs for employees.
• Maintaining of employee records, welfare, payroll and benefits.
• Managing the company’s payroll and leave system
• Prepare and process statutory deductions and ensure that the relevant reports are prepared and dispatched on time.
• Vendor Management- Prepare and maintain database of all vendors for the company
• Manage all company systems by working closely with 3rd party consultants to ensure that the systems are operational at all times.
• Handling company insurance program. The candidate will track the company’s insurance, initiating renewals and ensuring valuation of all company assets
• Work closely with Finance Department Finance in verifying all incoming purchases and keep records
• Liaise with the Production Team to ensure prompt availability of raw material and products required by the Department.
• Management of company website including customer quarries from the website; regular content updates and monitoring Search Engine Operations
• Manage company travel arrangements
• Manage the company’s Health & Safety Program

Desired Skills

• Excellent communication and customer experience skills
• Strong organizational and administrative skills
• Very good strategic and planning Skills
• Good working knowledge of Kenya Labour Laws and Regulations
• Strong attention to details

Minimum Qualification

• Bachelor’s Degree in a Business related field
• At least 5 years’ experience managing administrative functions in a fast paced company. Manufacturing experience highly preferred
• A Working HR experience with professional HR qualifications highly desired.
• Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping